MyShulePro: School Software Built Inside a Real School

It starts, as many school stories do, with a queue. Parents line up outside the accounts office on a Monday morning, receipts are written by hand, and somewhere in a drawer a fee ledger is waiting to disagree with someone's memory. A school director asks a simple question, "How much have we collected this term?", and the honest answer is "give us until Friday."

MyShulePro was built to end that wait. It did not begin in a boardroom or a slide deck. It grew inside a working junior school in Juja, where an accountant, a teacher and a director each asked for the screens they needed, and each screen exists because one of them asked for it. That is the whole idea: school software shaped by the people who actually run a school day.

The money, in one honest place

Fees are where schools lose sleep, so that is where MyShulePro starts. The fee ledger keeps a statement for every learner across all three terms, with balances carried forward, so a parent can see what has been paid and what is still owed on a single page. Receipts print in the school's own design, with its crest, colours, motto and paybill. If a payment was processed wrongly, it can be found, corrected and reprinted.

Behind the receipts sit the accounts: expenses, a journal, a balance sheet, budgets and projections, plus stationery and kitchen stock control for the storekeeper. The director dashboard puts revenue against expenses by month and by term, so the people making decisions are looking at real numbers rather than last term's guesses.

Learners, registers and report sheets

A school is more than its cash box. MyShulePro holds the learner register, with admission details, class, parent contact, transport and meals. Teachers mark daily class registers. Exam report sheets come out in the format each class group already uses, because lower primary, upper primary and Grade 7 do not share the same subjects or totals, and one template never fits all of them.

Access follows the job. The director, accountant, storekeeper and teachers each sign in and see only what they should: a teacher sees her class, the accountant sees the money. Every school also gets its own private database, so nothing is shared between schools, and the school owns its data and can export it at any time.

What comes next: an AI agent and a parent portal

Once a school's fees, attendance and results live in one trusted system, new things become possible. Two are on the way.

The first is an AI agent, so a director can ask plain questions of the school's own data, such as which classes carry the largest fee balances, and get an answer without waiting for a spreadsheet. The second is a parent portal, so families can check balances, statements and report sheets from their own phones instead of queuing at the office. Both are coming soon, and both depend on the groundwork already in place: clean ledgers, correct registers and consistent report sheets.

Getting started

MyShulePro installs on a phone or PC like an app and runs in the browser. Set-up starts from KES 20,000 for schools of up to 400 learners, takes 10 to 20 working days from demo to go-live, and the balance is paid after go-live, once the school has seen the system working with its own learners and fees. Training, branding and a private database are included.

The best way to understand it is to try it. Watch the live demo on your own phone at MyShulePro and see what a school day looks like when the numbers are ready before the queue forms.

MyShulePro is built by TechGPT, a Nairobi technology and AI team that also builds POS systems, websites, chatbots and M-Pesa tools for Kenyan businesses.